Microsoft 365 email rules: Getting started Encryption is available in other ways in Microsoft 365, such as using the encrypt button in Outlook or through DLP rules, but I think that a keyword method is an easy way to start the use of encryption, and it is easily put into production and adopted by users.
Encrypt on demand is a simple rule that defines a word to use when you want an email to be encrypted. Cybercriminals use this technique to read all of your email, steal attachments, discover private information, and use the information gathered to target phishing attacks like the CEO scam or changing your banking information to their own. Block auto-forwarding to external addresses will prevent email from being automatically forwarded out an external email address. It’s an old technique, but one still used by the cybercriminals to get users to infect themselves. These are:īlock email with executable content will stop the delivery of any email with an executable attachment. There are three basic Exchange rules that everyone should have configured as a starting point for email security. But there’s another aspect to email security, and that is the old-fashioned transport rule, known in Microsoft 365 simply as rules.
Microsoft secure email how to#
The fewer steps there are for good IT security the better since there are fewer opportunities for missteps like falling for phishing scams and ransomware attacks.In a recent article in our Microsoft 365 administration series, I went through in detail how to set up email security policies. It may save your IT team the hassle of having to educate your employees about security, and relieves employees from having to learn new security programs, phishing protection protocols, or cyber encryption techniques. Lastly, Office 365 email encryption lets you take care of your email security centrally with relative ease. Saves IT team and overall company workhourse This focus on confidentiality could be crucial for certain businesses that want to ensure their information remains private and isn’t stolen by disgruntled employees or competitors.Ĥ. More broadly, Office 365 email encryption prevents sensitive company or personal data from being read or spread without your intention. Office 365 email encryption can hide the identity of email senders or recipients. Office 365 encryption protects your privacy Instead, you can continue to use your standard IT infrastructure or email server, then use OME to encrypt employee emails at a very low extra cost.ģ. Office 365 email encryption saves money because you don’t have to set up a dedicated encryption server. Message encryption through Office 365 could also prevent hackers from gaining access to vital information or stealing data and holding it for ransom.Ģ. Office 365 encryption prevents security breaches and data theft There are many reasons why Office 365 email encryption can be beneficial for you personally or your broader organization.ġ. Why do I need office 365 email Encryption? Therefore, it’s not a perfectly airtight system for keeping your emails secure and does not fully replace good digital hygiene practices at your organization. However, note that OME doesn’t let you prevent people from forwarding decrypted emails. The only major requirement is that the encrypted message is opened using a standard browser. Office 365 is flexible and easy to use since it doesn’t require any client-side software. This, in turn, prevents anyone from reading email contents unless you, an administrator or the sender/recipient, decide to let them. That means you can send secure, encrypted emails from Office 365 to Gmail, Yahoo, Outlook inboxes, and so on.Īn encrypted Office 365 email replaces plaintext (including text in your Outlook HTML email signatures) with ciphertext that can’t be viewed unless the recipient has a decryption key. Office 365 encryption allows you to send secure emails to people within or outside your organization no matter what platform the destination email address uses. In a nutshell, Office 365 encryption, also called Office 365 Message Encryption or OME is a message securing service that runs on the Azure Rights Management platform.
Send Encrypted Email in Office 365 to a third party service.How to setup Encrypted email in Office 365.Prerequisites for Office 365 Encrypted Email.Why do I need Office 365 email Encryption.